Can I create subtasks?

Yes, tasks can be broken down into multiple levels of subtasks.

How does the team see progress?

All changes are displayed in real-time — full transparency at every stage.

Can I add files and comments?

Yes, every task supports files, notes, and discussions.

Can I change task statuses?

Yes, statuses are flexibly adjustable to your team’s needs.

All features

Tasks

Tasks Under Control

Organize your team’s work in a single system — from idea to result without chaos or wasted time.

Built for

Teams
Managers
Doers
Stakeholders

Try Now See pricing

Tasks · Spring release

Sprint progress2 of 6 done

Prepare release checklist
Doneoverdue · 1d5/5 subtasks
IO
Publish changelog on the blog
Donetoday4/4 subtasks
AK
Tweet about release with 3 highlights
In progresstoday2/3 subtasks
NS
Track support tickets after launch
In reviewtomorrow3/6 subtasks
IO
Collect feedback in 7 days
To doin 5d0/4 subtasks
MV
Host customer webinar
To doin 5d
AK

2 done today

By the numbers

12k+

tasks created monthly

Easylim CRM

−45%

time on status updates

customer data

missed deadlines

2025 survey

What's inside

Everything your team needs — in one window

A simple tool to control and execute tasks in any team.

Capability 01

Planning

Break work into tasks and subtasks so nothing gets lost.

Capability 02

Priorities

Set task importance so the team knows what to tackle first.

Capability 03

Progress Tracking

Monitor task completion in real-time.

Capability 04

Teamwork

Assign responsible members, comment, and share files directly in tasks.

How it works

Marketing Team

Create a task list for campaigns: content ideas, design, ad launches. The team sees deadlines and avoids chaos.

IT Development
Event Management

How it works

Sales Department

Create tasks for each client: call, meeting, proposal. No lead gets lost.

HR & Recruiting
Administrative Processes

Deep dive

How to run tasks so work stops vanishing into chat scrollback

5 chapters

Most teams start the same way: "let's just coordinate in Slack." Three months later, half the work has slipped through cracks and morning standups have turned into "can someone remind me what I committed to?". A task isn't a pretty to-do item — it's the <strong>atomic unit of work</strong> with an owner, a status, a deadline and the context behind it. Here's how to build a task system your team actually opens every morning.

Розділ

What a task actually is — and why a Slack message doesn't count as one

A task is the atomic unit of work: something you can start, finish and close. It has four mandatory fields: what to do, who's doing it, by when, and what state it's in. If any of those is missing, you don't have a task — you have an idea or a chat message.

The classic Trello-style approach reduces a task to a title and a "Done" button. That's fine for personal to-dos, but it falls apart in a team of 5+. Real tasks grow subtasks (because "build the landing page" isn't a task, it's an epic), dependencies (front-end is waiting on API), comments (where the client revised the brief), and files (current design version).

The most valuable thing on a task is context. A month from now nobody remembers why a P0 bug was downgraded to P2 or who signed off. If that discussion lives in Slack — it's gone. If it lives in a task comment — you'll recover the decision in 30 seconds. Easylim tasks aren't TODOs; they're a living log of decisions you actually made.

A task without an owner and a deadline is an idea, not work.
Subtasks earn their place when "do X" splits into 3+ steps across different people.
Context in a task comment lives for years; Slack context lives for 14 days on the free plan.

easylim · single task card

P1 · sprint 24

Build Pricing v2 hero section

Due · Fri 16:00

In progress

Hero copy approved

Designer handoff

Frontend build

QA · mobile sweep

732 deps50%

one card · all the context

Розділ

How to write tasks so the assignee doesn't DM you 20 minutes later

The biggest mistake managers make is writing a task title like "Landing page" and assigning it to a designer. Twenty minutes later the designer pings back in Slack: "Which landing? Which product? What size? When is it due?". The 2 minutes you saved on creation cost 30 minutes of back-and-forth.

Rule for a good title: verb + concrete object. "Build the hero section for the Pricing v2 landing" is a task. "Landing" is not. The description needs to answer three questions: what exactly needs to happen, what counts as done (Definition of Done), and where to find the inputs (link to design, credentials, brief).

Subtasks are for when a task breaks into steps performed by different people or at different times. "Build the landing" → subtasks "Hero", "Pricing", "Features", "Footer" — each with its own owner and deadline. In Easylim subtasks have their own status and progress, and the parent shows aggregate completion — which gives you an honest picture instead of "almost there."

Title = verb + object + specifics. Not "Landing", but "Build Pricing v2 hero for landing".
Description includes Definition of Done — otherwise "done" means different things to different people.
Break into subtasks when there are 3+ steps or multiple people involved.

parent → subtasks → leaves

Build the landing page3/6

Hero section

Headline copy

Background animation

Pricing block

Plan tiers

FAQ accordion

Footer + legal

← rollup progress

Розділ

Dependencies, priorities and filters — what makes a tool a tool

A dependency is when task B can't start until task A is done. You set the link once in Easylim, and when A flips to "Done" the owner of B gets notified automatically. Without that you end up with a chat that goes "is it ready yet?" — "not yet" five times a day.

Priorities in Easylim aren't "low / medium / high" — they're concrete labels: P0 (production down, drop everything), P1 (this sprint), P2 (this quarter), P3 (nice to have). If 80% of your tasks are "high priority" — you don't have priorities. The honest filter: no more than 20% of work in P0/P1 at once.

Filters turn a list of 200 tasks into 7-10 that matter today. "My tasks this week, P0/P1" — that's your morning screen. "Overdue in project X" — that's the lead's standup screen. Saved filters in Easylim act as personal dashboards; you open them with one click instead of building the view from scratch every time.

Dependencies free you from ever asking "let me know when it's ready" again.
P0/P1 should be at most 20% of the backlog. Otherwise priorities mean nothing.
Saved filter "my P0/P1 this week" = your default working screen.

who owns what · matrix view

ELElena

SMSam

MRMaria

IVIvan

Hero copy

API auth

Pricing UI

Onboarding QA

Email flow

every row has exactly one owner

Розділ

What a real week looks like with a working task system

Monday 10:00 — standup. Everyone opens their saved "my tasks this week" filter and takes 30 seconds: what I'm on, what's blocking me. No slides, no status reports, no narration — it's already in the system. The lead opens "overdue" and looks for real problems.

Tuesday — client sends 3 revisions. Not in Slack, not in email — the manager creates 3 separate tasks linked to the thread, with a priority and an assignee on each. Two weeks later when the client says "I asked for this on Tuesday" — the task has a timestamp.

Wednesday — backlog grooming, 30 minutes. The team walks tasks without an owner, without a deadline, without a description. Anything that's been sitting either dies (delete) or wakes up (assign + deadline). A backlog without grooming becomes a graveyard in 3 months.

Friday — retro, 20 minutes. The lead opens "closed this week" and the team sees actual progress. Velocity (tasks closed per week) is the most honest metric you'll get, far more reliable than "we shipped a lot."

Saved filter "mine this week" replaces a daily planner.
Every client revision = a separate task with a timestamp, not a chat message.
30 minutes of backlog grooming per week — otherwise the system turns into a junk drawer.

task status timeline

Open

Mon 09:14

In progress

Mon 11:02

Reviewnow

Wed 16:48

Done

— pending

audit log · who · whenin flight · 2d 7h

Розділ

When tasks alone aren't enough — and what to reach for

Tasks are the atomic level. If your team runs 5 parallel tracks (brand, product, marketing, sales) with 30-50 active tasks each — a flat list becomes chaos. You need a level above: projects as containers grouped by topic or client.

If tasks repeat weekly or monthly (retros, financial close, backups) — don't create them by hand, set up recurring tasks. If the team is confused by generic "To do / In progress / Done" — define your own via custom statuses: "Waiting on client", "Waiting on design", "Blocked by legal" — and you immediately see where things actually sit.

Big initiatives with hard dependencies (a product launch with 200+ tasks) belong in a Gantt chart — that's where you see the critical path and where the risk lives. Daily team execution belongs in Kanban: a quick visual pull system. In Easylim it's the same task set in different views — no migration.

More than 50 active tasks in one list → time for project containers.
Recurring rituals → recurring tasks, not manual duplication.
Custom statuses expose external blockers: "Waiting on client" = honest reality.

others vs easylim · task anatomy

Other toolthin card

Landing page

— no owner

Landing page

— no owner

Landing page

— no owner

title + button

Easylimrich card

Build Pricing v2 hero

ELP1Fri 16:00

732

context lives on the task, not in slack

Quick takeaways

1Task = action + owner + deadline + status. Missing any of these and it's not a task.
2Title = verb + concrete object. Definition of Done lives in the description.
3Dependencies and P0-P3 priorities are what separate a tool from a shopping list.
4Past 50 tasks in a flat list — time to move up to projects and custom statuses.

Integrations