Feature 01
Team Management
Manage project structures, roles, and access — from individual employees to large departments.
All industries
Production
Full Control of Processes in Real Time
Manage production, teams, supply, and delivery in a single system — without the chaos of spreadsheets and chats.
Built for
- Production shops
- Workshops & ateliers
- Logistics teams
- Suppliers
By the numbers
100%
stages visible online
customer data
−35%
time on approvals
Easylim CRM
1 workspace
office + shop + field
2025 survey
Everything your team needs — already inside
Production stages, crews and supply — everyone sees their task and progress.
Feature 02
Task Assignment
Create tasks in a few clicks, add priorities, deadlines, and assignees so everyone knows their goals.
Feature 03
Tracking Task Status
Monitor all team tasks across projects.
Feature 04
Task Communication
Discuss details directly in tasks — comments, files, and clarifications remain on a single screen.
How it works
Task Distribution Among Teams
Team leaders create tasks with clear priorities, deadlines, and assignees. Each worker sees their role and deadline, reducing chaos and duplicated work.
- Task Completion Control
- Centralized Communication
How it works
Team Performance Monitoring
Easylim shows task completion statistics for each team — who performs more, who is delayed, and where extra resources are needed.
- Assigning Responsibility
- Training New Employees
Deep dive
How to wire up a production ops layer that the office and the shop floor actually agree on
5 chapters
Running two sources of truth is fine until you cross fifty orders a week. After that, the foreman says "shipped yesterday", the planner sees "in progress", the ERP shows "awaiting parts", and the customer hears all three. The fix is not another mega-rollout — it is a thin operations layer that sits next to the ERP, runs the day-to-day, and pushes status back into finance through a couple of webhooks.
01
Розділ
Line-and-shift schedule — seeing the bottleneck before the deadline slips
Most plant managers don't actually have a labour problem — they have a visibility problem. Line A is pinned at 95% and still taking new orders because the planner can't see it; Line D is sitting at 20% because a single supplier missed a delivery two weeks ago and nobody flagged it.
A line-and-shift schedule fixes this on a single screen: week × line × shift with utilisation as a colour band. Red is not "bad" — it's a signal to stop loading. Pale is not "lazy" — it's a request for material or a chance to redeploy people. The schedule turns gut feel into a number you can argue about.
In Easylim the schedule is generated from the same task records the crew already updates: create batch PO-1042, pin it to a line and shift, and it lands on the board automatically. The foreman opens his column on the mobile app, the planner sees the whole floor. There is no separate "planning system" to update, and no spreadsheet to rebuild on Monday morning.
- Utilisation above 90% three days running is your real signal to add a shift or push an order out.
- Utilisation under 30% means missing material or under-loaded planner — both visible in one click.
- Every batch is a task with line, shift and owner. Plan the batch and the schedule updates itself.
shop · 2 shifts · week 17
MonTueWedThuFri
Line A · cutting
90%
88%
95%
82%
70%
Line B · welding
60%
75%
80%
95%
92%
Line C · assembly
40%
55%
70%
85%
100%
Line D · paint
20%
35%
50%
60%
65%
utilisedoverload ≥ 90%
avg 71%02
Розділ
BOM as a tree — so assembly never starts without that one missing handle
A bill of materials in Excel is behind roughly 80% of avoidable production delays: someone duplicated the sheet, forgot to update the hinge count, ordered 100 instead of 200. As a tree (product → sub-assemblies → parts) you can see at a glance what is missing, in what quantity, from which supplier.
In Easylim the BOM lives as a project page with a task hierarchy: each sub-assembly is a parent task, each part is a checkbox with quantity, vendor and a status of "ordered / in transit / on stock". When a single part goes red, the parent node lights up: "can't build the carcass, panel missing".
This is not a replacement for proper MRP — it's a working layer for the foreman and the planner, kept in sync with whatever accounting believes. The ERP counts stock in money; you count hinges by the piece on the floor, and you see immediately whether the next batch can start.
- Keep the BOM as a task hierarchy, not a spreadsheet — the product structure becomes the work structure.
- Tag every part with a vendor and lead time — it is the cheapest insurance against idle time you'll buy.
- Version the BOM (rev 01, 02, 03). Without it, the first "small improvement" makes the latest version unknowable.
BOM · cabinet · rev 03
Kitchen cabinet 600×1
Carcass MDF 18mm×1
Panel 568×580×2
Confirmat 6.4×50×12
Front · facade×2
MDF 16mm painted×2
Hinge Blum 110°×4
Hardware kit×1
Handle 128mm brushed×2
BOM items24 SKUs · 9 vendors
03
Розділ
Shop-floor board — the Kanban people actually open with greasy gloves
A standard office Kanban does not survive in a workshop: too many columns, fonts too small, no idea how many units are in a batch. The floor version is five wide columns (Queued → Setup → Running → QC → Done) with cards that show order number, quantity, operation and owner. Anything else is decoration.
Setup is its own column on purpose. In machined production, changeover eats 20–40% of a shift; if it hides inside "Running", real throughput becomes invisible and you lose the chance to batch orders with similar tooling.
Easylim lets you mount a tablet on the shop wall, switch it to kiosk mode and give the foreman a single action — drag a card. Photos of defects, custom fields, comments — they sync back into the office automatically. The planner stops phoning to ask for status; the status arrives on its own.
- Five columns, no more. Anything more sophisticated turns into furniture, not a tool.
- Card = batch, not unit. Show quantity and current operation, not 200 line items.
- Keep QC as a separate column — otherwise defective parts move into "Done" and surface at the customer.
shop-floor board · today
Queued2
PO-1042 · drawers
×40op #1
PO-1043 · tables
×8op #1
Setup1
PO-1039 · facade
×120op #2
Running2
PO-1037 · cabinet
×16op #3
PO-1041 · door
×60op #3
QC1
PO-1035 · shelf
×24op #4
Done1
PO-1033 · base
×12done
shift 2 · 14:00–22:001 urgent · PO-1041
04
Розділ
Construction projects — phases, milestones and honest month-by-month estimates
Construction does not fit into sprints and resents excessive detail — you have month-long phases, days lost to rain, and concrete cures for exactly as long as concrete cures. A Gantt here is not "800 tasks across two years"; it is five to seven big phases with milestones: foundation, frame, MEP, finishes, handover.
Each phase needs a closing condition you can sign on: "frame closed = KS-2 act signed", "MEP complete = all pressure tests passed". Without those, phases blur and the team lives in "90% done" for two straight weeks.
In Easylim you keep the phase plan on a dedicated Gantt view, while the daily crew work lives as nested tasks under each phase. The site supervisor sees the week as a list, the client sees a weekly report as a phase progress bar — same task set, two views.
- Five to seven phases is the sweet spot between "too coarse, no visibility" and "300 rows, nobody reads".
- Every phase needs a written closing condition + a signed artefact. Otherwise don't close it.
- Milestones aren't decorative — they are payment triggers and contractual dates tied to the client.
site B-3 · H1 2026
JanFebMarAprMayJun
Foundation
✓
Frame · concrete
✓
MEP · electrical + HVAC
Finishes · interiors
Handover · inspection
┃today · 12 Mar
milestone · roof closed05
Розділ
When Easylim is not a replacement for the ERP — and the other way around
Easylim does not run a barcoded warehouse, does not handle tax accounting and does not print legal invoices. If you expect one tool to do all of that you are looking at either a six-month SAP rollout or in-house software. The first is expensive, the second is slow, both miss the point.
The real architecture looks like this: Easylim is the operations layer (who, what, where, by when, with what photos), and the ERP is inventory, accounting and finance documents. Two small integrations stitch them together: a webhook on "batch passed QC" creates a revenue line in the ERP; a new PO in the ERP appears as a task on the production board.
If you already run a mature plant with MES, MRP and barcode inventory, your ops layer can be lighter. If you are a furniture or construction company under 200 people with no ERP at all, Easylim covers around 80% of the need; only past roughly 100 orders a month does a full finance loop become non-negotiable. For deeper visibility into financial KPIs see Dashboard or Projects with budget fields.
- Easylim does not print tax invoices or run barcoded stock — that is ERP territory.
- An ops layer + ERP stitched by webhooks is a one-to-two day job, not a six-month project.
- Under 200 people without an ERP, Easylim covers most of the need. Above that, add an ERP — but don't replace the ops layer.
easylim + ERP · who owns what
easylim
PM + ops layer
- + shop-floor tasks
- + crews + shifts
- + site photos + comments
- + live status to office
ERP · SAP / 1C / Odoo
- + inventory + WMS
- + accounting + tax
- + procurement + POs
- − too heavy for daily ops
syncwebhook on "QC passed" → ERP creates an invoice line
PM lives in easylim · money lives in ERP
Quick takeaways
- 1Line-and-shift schedule is the cheapest visibility upgrade you'll ever buy.
- 2Tree-shaped BOMs save weeks of "can't assemble, waiting on one hinge".
- 3Five-column shop-floor boards survive the workshop; office Kanbans do not.
- 4Easylim is the ops layer, the ERP owns the money. Stitch them with webhooks, don't merge them.
Integrations
Plug into the tools you already use
Easylim connects to the apps your team already lives in.
- Google Sheets
- Telegram
- Zapier
- Slack
- Gmail
Frequently Asked Questions:
Other industries
See how Easylim works in other verticals
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