Feature 01
Role and Access Management
Set access levels for departments, teams, and employees to ensure data security.
All segments
Enterprise
Control and Security for Large Teams
Easylim adapts to your organization’s structure, roles, analytics, and security, enabling thousands of employees to work efficiently at the same time.
Built for
- Corporations
- Financial groups
- Large IT departments
- Industrial groups
By the numbers
1000+
users in one workspace
customer data
SOC 2
+ GDPR-ready
Easylim Security
99.99%
uptime SLA
Status page 2025
Everything your team needs — already inside
Large companies get a single space to manage teams, projects, and analytics.
Feature 02
Project Management at All Levels
Manage parallel projects and tasks, ensuring alignment across departments.
Feature 03
Resource Management
Monitor team workloads and allocate resources efficiently across projects.
Feature 04
Collaborative Document Work
Combine documents, spreadsheets, and whiteboards in a single space for teams.
How it works
Multi-department Corporation
Coordinates tasks across sales, marketing, and development departments to avoid duplication and chaos.
- Global IT Company
- Manufacturing Corporation
How it works
Financial Company
Maintains control over client cases, documents, and deadlines with high security standards.
- Consulting Firm
- International Agency
Deep dive
Running Easylim across a 200+ person org — what breaks first and how to stop it
5 chapters
Any tool works at 50 people. At 200 you start hitting permission edge cases, cross-team search, security audits and quarterly reviews from the CFO. Here's how to set up a corporate workspace in Easylim so you don't end up bolting on a second product just to administer the first one: workspace hierarchy, RBAC without an explosion, cross-department rollups, multi-step approval chains, and the cases where you should probably build it yourself instead.
01
Розділ
Workspace hierarchy: why one giant workspace is a slow-motion failure
The first impulse is to create one workspace for the whole company and add everyone. That works at 50. By 200, the activity feed becomes a landfill, search drowns in duplicate project names, and the workspace owner is processing 30 access requests a week.
The right model is one workspace per business unit or large department (Engineering, Sales · EMEA, Marketing, Operations, Finance, APAC office), each with its own admin and its own audit log. On top of them sits the organization layer — SSO, billing, project templates, and cross-workspace search that respects permissions: you only see what you actually have access to.
In Easylim, create workspaces from the admin console, assign owners, and connect SCIM provisioning via Okta or Azure AD. New hires land in the right workspaces automatically based on their HRIS `department` attribute. Nobody "forgets" to add the tech lead to the four workspaces they need.
- 1 workspace = 1 business unit or large department. Not "the whole company".
- Cross-workspace search at the org level is non-negotiable — without it, people duplicate work.
- SCIM from HRIS kills 80% of the "please grant me access" tickets.
org · 6 workspaces
Search across all workspaces…6 workspaces · 261 people
Engineering
84 people12 projects
Sales · EMEA
46 people9 projects
Marketing
28 people7 projects
Operations
31 people11 projects
Finance · HQ
19 people5 projects
APAC office
53 people14 projects
02
Розділ
RBAC: how to keep your permission matrix from becoming a full-time job
The classic mistake is spinning up a new role for every request. A year later you have 47 roles, nobody remembers how "Editor-Plus" differs from "Senior-Editor", and a security audit takes three days just to map out who can do what.
Easylim ships with four base roles — Admin, Project Manager, Editor, Viewer — and lets you layer permission overrides on specific projects instead of cloning new roles. Marketing got Viewer access to a product project? That's an override, not a new "marketing-viewer-product-only" role.
Separately, guest users exist for contractors, auditors, lawyers. They don't count against your billed seats, can be given a hard TTL (e.g. 30 days), and only see what's been explicitly shared. That covers ~90% of the "can we let a consultant in for a week" situations cleanly.
- Base roles: 4. Customisation: via project-level permission overrides, not new roles.
- Guest access with TTL is cheaper and safer than provisioning a full seat.
- Pipe the audit log into your SIEM (Splunk, Datadog) — or security will rebuild it in Excel.
rbac · roles × permissions
PermissionAdminPMEditorViewerCreate projectsDelete dataInvite usersView billingExport data
SCIM · SAML SSO · full audit log
03
Розділ
Cross-department rollups: dashboards built for the CFO, not the team lead
A team lead needs their own project board. A CFO or COO needs a cross-department slice: how many tasks are in flight, how many closed this quarter, where utilisation is above 80% (burnout risk) and where it's below 20% (somebody's idle).
In Easylim, a rollup dashboard aggregates data from 4 workspaces against a fixed metric set and refreshes every 30 seconds. Data exports to CSV or to BigQuery / Snowflake via API — if you already have a corporate BI stack, don't force the CFO into our UI.
One caveat: rollups are not your finance system. They won't tell you margin per project — that's NetSuite or your ERP. Easylim shows you the operational pulse: where work is stuck, where it closed, and which teams are overloaded.
- Rollups are not BI. Export to Snowflake/BigQuery instead of training the CFO on our UI.
- Org-level metrics: open tasks, closed tasks, load %, avg cycle time. That's it.
- Highlight utilisation >80% in red — it's a burnout marker, not a KPI.
rollup · all departments
Total tasks · Q3
1,513
+12.4% vs Q2
Engineering142
78% load · 287 done
Sales96
64% load · 412 done
Marketing53
51% load · 198 done
Operations71
82% load · 254 done
◆Live aggregation · refresh every 30s · exportable CSV
04
Розділ
Approval chains: when an 11-message email thread is a process failure
At scale, any purchase over $500 needs approval. The default flow without a tool: requester pings their manager in Slack, manager forwards to a director, director asks "what's left in the budget?", finance answers two days later. Five business days end-to-end and zero audit trail.
In Easylim, build an approval workflow: creator → manager (4h SLA) → director (24h SLA) → finance (48h SLA). Each step has a fixed SLA, a reminder two hours before the deadline, and auto-escalation when it slips.
The audit log records who did what, when — essential for SOX, SOC 2, ISO 27001. It exports to JSON / CSV and streams to your SIEM via API. When an auditor asks "who approved this vendor contract in June", you answer in 30 seconds, not two weeks of inbox archaeology.
- Per-step SLA + auto-escalation cuts average approval time roughly in half.
- Audit log → SIEM, no exceptions. Otherwise security will keep a parallel record by hand.
- Don't build chains longer than 4 steps — past that it's bureaucratic theatre.
approval · purchase request #4218
1AP
A. Petrov
Creator
✓ 09:12
2MC
M. Chen
Manager
✓ 10:34
3SV
S. Volkova
Director
waiting
4DM
D. Müller
Finance
queued
Audit log · last 3 entries
09:12 — A. Petrov created request
10:34 — M. Chen approved (within 2h SLA)
11:01 — S. Volkova opened request, no action yet
05
Розділ
When Easylim is the wrong choice — and when you really do need a custom build
Easylim is not the right fit when your process is so unique no template gets close. Example: a bank with a regulator-certified workflow where each step has to be signed off by the central bank — there you'll end up building, because the cost of a compliance miss outweighs four engineers for 18 months.
If your process is standard project / task / approval management, the "let's build our own" path usually ends one of two ways: a four-engineer team, twelve months, $1.4M, v1.0 ships, nobody budgets v1.1, system rots in two years. Or you write a $1,200+ per seat cheque to Jira / ServiceNow and add another $200k/year in admins.
For standard cross-team procurement, multi-region project management, or SOC 2 audit prep, Easylim covers it out of the box. For more specialised use cases (R&D pipelines, HR workflows at 5,000+ people), see remote teams or industry templates.
- A custom build is justified when process uniqueness is a regulatory requirement.
- Building an internal Jira/Asana replacement is an antipattern — it always ends as a dead v1.0.
- For standard project + approval + audit, the decision is TCO, not features.
easylim vs internal tool
EasylimCustom buildTime to rollout2 weeks6–12 monthsCost · year 1$36/mo/user$1.4M buildWho maintainsvendor4 FTE foreverComplianceSOC 2 · GDPRroll your ownNew featuresweeklyquarterly · maybe
Same outcome · 30× less to own
Quick takeaways · 4 rules for 200+
- 11 workspace = 1 business unit. One giant company-wide workspace is an antipattern.
- 2RBAC: 4 base roles + per-project overrides. Don't end up with 47 roles.
- 3Rollups for C-level. Pipe data into BigQuery / Snowflake for real BI.
- 4Audit log → SIEM. Without it, audits cost weeks instead of minutes.
Integrations
Plug into the tools you already use
Easylim connects to the apps your team already lives in.
- SAML SSO
- Active Directory
- Okta
- Salesforce
- Slack
- Zapier
Frequently Asked Questions:
Other segments
See how Easylim works for other teams
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