Capability 01
Control Task Deadlines
Set appropriate deadlines displayed on each task card.
All features
Kanban
Kanban Board for Teamwork
Organize tasks in a clear visual format, from idea to completion, while easily managing the workflow.
Built for
- Product teams
- Marketing
- Support
- Operations
Kanban · marketing Q3
Backlog4
Audience research
MVP feature list
Agency brief
Persona description
In progress2
Landing — wireframes
Email campaign
Review2
Pricing calculator
Socials — layouts
Done2
Tone of voice
Product name
By the numbers
5×
faster status moves
customer data
∞
columns per board
Easylim CRM
100%
bottleneck visibility
2025 survey
Everything your team needs — in one window
The Kanban board helps you see the entire process in real time and react quickly to changes.
Capability 02
Convenient Filtering
Quickly filter by priorities, task types, tags, deadlines, and other criteria.
How it works
Event Management
Organize event preparation: venue booking, vendor coordination, logistics, and scheduling.
- IT Support and Service Requests
- Financial Planning
How it works
Educational Projects
Teachers and students can plan courses, task deadlines, and group projects in a visual format.
- Construction Projects
- Logistics and Supply
Deep dive
How to run a Kanban board your team actually uses a month later
5 chapters
Kanban looks deceptively simple — columns, cards, drag and drop. Which is exactly why most boards die within a month: cards rot in "In progress", nobody looks at "Done", and Slack quietly becomes the real planning tool again. Here's how to avoid that: why SaaS teams pick Kanban over Scrum, how to set up your first board in Easylim without breaking it, and when Kanban is the wrong choice.
01
Розділ
What Kanban actually is and why SaaS teams pick it
Kanban is a visual workflow method born at Toyota in the 1950s and adapted for knowledge work in the 2000s. Instead of writing long plans, your team works with a flow — a task moves left to right through columns, and everyone sees where it is right now.
Columns represent the actual stages of your process — Backlog → In progress → Review → Done. Drag a card, change a status. That's it. The payoff: bottlenecks become visible. If 12 cards pile up in "Review", you've got a problem (reviewer is out, or the review process itself is too heavy).
Scrum's sprint planning shows you a plan for two weeks ahead; Kanban shows you reality right now. That's why marketing, product teams, support and operations gravitate to it — they don't run in clean iterations, they run on continuous flow.
- Kanban = flow, Scrum = iterations. Tasks arrive daily? You need Kanban.
- Columns = real stages in your process, not abstract "To Do / Doing / Done".
- Bottlenecks surface themselves — they're whichever column has the most cards stuck.
easylim · kanban
Backlog
Audience research
Brief
In progress
Landing design
Alex
Review
Email campaign
waiting
Done
Tone of voice
Wireframes
← task flowreal-time
02
Розділ
How to build your first Kanban board in Easylim in 10 minutes
The most common mistake: copy the default "To Do / In Progress / Review / QA / Done" and wait for magic. There won't be any. First, describe how a task actually flows through your team — from the moment someone mentions it to the moment it ships.
Marketing: "Idea → Brief → Design → Approval → Production → Published". Support: "Ticket opened → In progress → Waiting on customer → Resolved". Engineering: "Backlog → In progress → Code review → QA → Released". Each team has its own rhythm.
In Easylim, create a project, open Kanban view, and add columns via "+". You can rename, reorder, hide and color them. If you need different sets of columns for different work types, use custom statuses — don't mix a bug workflow and a marketing campaign workflow in one project.
- Columns = your actual process, not a template you copied.
- Up to 7 columns works well; more and the board becomes unreadable on a 13" screen.
- Every column needs a clear entry and exit condition — when does a card belong here?
new project · marketing
Idea
step 01
Brief
step 02
Design
step 03
Approval
step 04
Live
step 05
edit to fit your process
03
Розділ
WIP limits, filters and custom statuses — what separates a working board from a decoration
WIP limit (Work In Progress) caps how many cards can live in a column at once. If "In progress" has a limit of 5 and someone tries to add a 6th, Easylim warns.
This isn't about throttling productivity — it's about honesty: when one engineer has 8 cards "in progress", nothing is in progress; everything is waiting. WIP limits force the team to finish what they started before pulling new work.
Filters let you view the same board through one person's lens ("what's Alex on right now?"), by priority ("P0/P1 only"), or by label ("release 4.2 work"). Custom statuses turn a generic "In progress" into "Waiting on design" / "Waiting on copy" / "Waiting on customer" — and suddenly you can see where the process stalls because of external people.
- WIP limit for "In progress": 1.5× the number of people in the team — good starting point.
- "My cards" filter doubles the team board as your personal dashboard.
- Custom status "Waiting on [client/design/QA]" exposes external blockers immediately.
WIP limits · filters
In progress5/5
Targeting research
API integration
Modal design
Ad copy
Performance review
⚠ limit exceeded
In progress3/5
Email flow
Q3 analytics
Landing review
✓ healthy pace
allmineP0/P1release 4.2
04
Розділ
A real week with Kanban — what it looks like
Monday 10:00 — standup. The team opens the board and walks "In progress" left to right. Each person takes 30 seconds: where's my card, what's blocking me. No status reports, no weekly plans — just what everyone can already see on screen.
Tuesday — new task from the CEO. Doesn't go in Slack, doesn't go in email — it becomes a card in Backlog with a "strategic" tag. Wednesday — the lead filters by "strategic" and decides which one goes into this sprint.
Thursday — Kanban shows "Review" has 6 cards (limit is 4). The team stops pulling new work and helps clear the review queue. Friday — "Done" cards auto-archive after a week. Board stays clean.
This isn't theory; it's the scenario Kanban was designed for. If your team currently does this through a #tasks Slack channel where you scroll through 200 messages to find a status — a board replaces that on day one.
- Standup = walk "In progress" left to right, no extra slides needed.
- Kanban replaces a dedicated task chat — what's in flight is on the wall.
- Archive "Done" weekly so the board doesn't drown in completed work.
a week with kanban
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Monstandup · walk left→right
Tuenew task → backlog
Wedsprint planning
Thuclear review queue
Friarchive done
05
Розділ
When Kanban is the wrong tool — and what to use instead
Kanban shows status but not time. If your project has hard deadlines and dependencies ("can't start front-end until design is done"), Kanban will lie — one card in "In progress" could mean "one day left" or "stuck for two weeks".
Hard deadlines + dependencies → Gantt chart: same tasks on a time axis with dependencies and a critical path. Work pinned to time (meetings, calls, reminders) → calendar. Team load overview → dashboard with per-person widgets.
Larger teams (30+) typically run all three at once: Kanban for daily work, Gantt for the roadmap, dashboard for management reviews. In Easylim it's the same task set viewed differently — no migration needed.
- Hard deadlines and dependencies → Gantt.
- Work tied to time → calendar.
- Management overview → dashboard with widgets.
same tasks · 3 views
active
Kanban
Gantt
Calendar
same task set · different views
Quick takeaways
- 1Kanban = flow without iterations. Fits marketing, support, ops, product teams.
- 2Columns = your real process. Don't copy "To Do / In Progress / Done" blindly.
- 3WIP limits are what turn Kanban from decoration into a real tool.
- 4Kanban doesn't replace Gantt or calendar. In Easylim they run on the same task set.
Integrations
Plug in the tools you already use
This feature connects to the apps your team already lives in.
- Slack
- GitHub
- Linear
- Zapier
- Gmail
- Loom
Frequently Asked Questions:
More features
Explore neighbouring capabilities
Ready to try?
First project in 5 minutes
No card required. Free tier forever.