01
Pay for the people you actually have
monday requires at least 3 seats. Easylim charges per real user — no minimums.
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Comparison
Easylim vs monday.com
monday is a great product, but expensive and complex for smaller teams. Easylim covers the same scenarios more simply, more cheaply and with more built-in features.
TL;DR: when Easylim beats monday
monday forces a 3-user minimum, gates Gantt and dependencies behind higher tiers and ships a heavy UX. Easylim is simpler, cheaper and honest about pricing.
- Teams under 10 that don't want to overpay
- You need Gantt and dependencies without an upgrade
- You need docs and a wiki in the same workspace
- You want a simple UI without re-training the team
What you get in each tool
Best choiceEasylim
monday.com
Views
Kanban board
Yes
Yes
Task list
Yes
Yes
Calendar
Yes
Yes
Gantt chart
Yes
Paid only
Daily planner
Yes
No
Dashboards
Yes
Limited
Working with tasks
Subtasks
Yes
Paid only
Task dependencies
Yes
Paid only
Time tracking
Yes
Paid only
Custom fields
Yes
Yes
Custom statuses
Yes
Yes
Recurring tasks
Yes
Paid only
Knowledge & docs
Documents
Yes
Yes
Wiki / Knowledge base
Yes
No
Whiteboard
Yes
Yes
Screen recording
Yes
No
AI assistant
Yes
Paid only
Collaboration & integrations
Forms → tasks
Yes
Yes
Public link sharing
Yes
Paid only
Automations & rules
Yes
Paid only
Project templates
Yes
Yes
Integrations & API
Yes
Paid only
Why teams move to Easylim
02
Gantt and dependencies without going Pro
Timeline, dependencies and planner are in Easylim's regular tiers — not only the expensive ones.
03
Easier interface
monday is powerful but takes time to learn and configure. Easylim is usable in minutes with minimal onboarding.
04
Docs and wiki in the same space
monday Docs cover the basics. Easylim ships full documents, wiki, notes and a whiteboard alongside projects.
05
AI built in, not as an add-on
monday AI is an add-on with credits. Easylim AI is part of the Business plan.
06
Easy import
Move boards, statuses, fields and people from monday — and keep your team productive without losing momentum.
Deep dive
Easylim vs monday.com — no marketing gloss, just real pricing math
5 chapters
monday.com is the colorful "work OS" that's especially popular with sales, marketing and HR teams. This breakdown walks through every angle honestly: where monday actually wins (and it does), why teams often overpay by 2–3x, what Easylim does differently, and when you really shouldn't leave monday. No bashing — we're solving similar problems from different ends of the market.
01
Розділ
What monday actually is — past the marketing
monday is a table builder with colors. Each board is a table where rows are items (tasks, deals, leads, candidates) and columns are properties (status, owner, date, number, tag, formula). It's wrapped in a polished visual layer where colored statuses turn a process into something motivating to look at.
That visual logic is the biggest reason monday wins in non-engineering departments. Sales, marketing, HR, ops — they don't think in schemas, they see colors and instantly understand "green is good, red is stuck". That's why monday outperforms Asana and ClickUp in non-dev teams.
On top of that table builder sit 200+ templates, automations, integrations, dashboards, AI. But the core is still a colored table. Once you see monday as a table builder rather than a "true PM tool", you understand 80% of it.
- monday = a table builder with visual statuses, not a "real" PM tool.
- Best fit for teams that previously lived in Google Sheets or Excel.
- Core hierarchy: Item → Group → Board → Workspace. Memorize that.
monday · board
Q3 Campaignsmin 3 seats
ItemStatusOwner
Launch landing pageWorkingAB
Email newsletterStuckMK
Social announcementDoneDR
Influencer outreachWorkingAB
02
Розділ
Where monday wins — and these aren't small things
Visuals. It's the most colorful PM tool on the market. A manager opens a board and immediately sees what's red (stuck), green (done), yellow (in progress). It literally sells monday on demo to executives, and it isn't fake — it really does motivate teams to log in daily.
Templates. 200+ pre-built boards: CRM, sales pipeline, marketing campaigns, recruiting, project tracker, OKRs. If your use case is common, the template probably exists and you just plug in your data. That's a real time saver on day one.
Automations. "When status changes to Done — create item in Slack." Configured by clicking, no code, covers 80% of typical scenarios. monday calls these "recipes" and they're genuinely the easiest no-code engine in the category.
- Non-technical team? monday "sells itself" harder than anything else.
- Pre-built templates for CRM, sales, recruiting, marketing — start in 10 minutes.
- Recipes are the most accessible no-code automation engine in PM.
where monday wins
- Very visual UI — sells itself on demo
- 200+ templates for almost any case
- Strong in CRM, marketing and HR
- No-code automations
- Big integration marketplace
03
Розділ
Where monday starts biting — and it honestly hurts
3-seat minimum at signup. You can't buy monday for one person. Even as a freelancer wanting the "grown-up" tool, you'll be sold 3 seats × €9 = €27/month. It's not buried in fine print — it's on the pricing page. For a 2-person team that's +50% paid for air.
Gantt and timeline = Pro (€19/user). On Basic (€9) you get kanban and table only. Standard (€12) adds timeline but without dependencies. Dependencies, baseline and critical path are Pro only. A 10-person team on Pro = €190/month vs $70 on Easylim Business.
Automation runs are tier-capped. Basic: 250 runs/month. Standard: 250. Pro: 25,000. That's per account, not per user. A 15-person team can blow through the limit in a week.
Guests and clients are billable in some flows (Workspace seat counts). Edge case, but if you plan to give a contractor or client access, factor it in.
- 3-seat minimum is a startup tax on every small team.
- Gantt with dependencies = Pro = €19/user = €228/year per person.
- Automation caps are per account — at scale they hurt.
where monday starts biting
- 3-seat minimum — even for a duo95%
- Gantt and timeline only on Pro (€19/user)85%
- Automation runs capped per account70%
- Guests also count toward seats in many flows60%
- Setup complexity scales up fast75%
04
Розділ
What Easylim does differently
We're not trying to be "monday but better". They're different philosophies: monday is a table builder with colors, we're a PM tool with a built-in toolkit. But for most 5–25 person teams we're simply more honest on price — everything (including Gantt, dashboards, AI) lives in one $7/user plan, no minimums.
The math, concretely. 10-person team on monday Pro: €190/month (€2,280/year). Same team on Easylim Business: $70/month ($840/year). Difference: roughly $1,500/year on a small team. A 25-person team saves $3,500–4,000/year.
Simpler day-one UX. Setting up a CRM board in monday is 30+ minutes (columns, statuses, automations, dashboard). In Easylim a project starts with kanban, list, Gantt, calendar already available — no template hunting required.
- Zero seat minimums — pay for actual people.
- Gantt + dependencies at $7/user (monday charges €19).
- AI in the Business plan, not a credit-priced add-on.
monday vs easylim · 10-person team
monday ProEasylim BusinessPer user€19$7Seat minimum30Gantt + deps✓✓Dashboards✓✓AIadd-on✓Docslite✓
monday Pro€190 / mo (10 × €19)
Easylim Business$70 / mo (10 × $7)
05
Розділ
When you should stay on monday
If your team is already deep in monday — 20+ boards, dozens of automations, integrations with 5 systems — don't switch. Migrating from monday isn't just moving tasks, it's rewriting processes. If the processes work, don't break them.
Stay if: (1) you have a mature setup with custom boards for sales/HR/marketing, (2) the team actively uses recipes (50+ configured automations), (3) the team is non-technical and the color statuses genuinely motivate them, (4) the $20+/user budget isn't a problem.
Switch when: (1) you're a 2–10 person team paying for the 3-seat minimum or going to Pro just for Gantt, (2) your recipes are 3–5 simple flows that are easy to recreate, (3) you want docs, AI and Gantt in the same plan. In that scenario the switch pays for itself in 1–2 months of savings.
- Mature monday setup with dozens of automations — leave it alone.
- Small team overpaying for empty seats — do the math.
- Import from monday brings boards, groups, statuses, owners.
stay or switch?
Stay on monday if:
- Team actively uses recipes automations
- 20+ custom boards already built for CRM/HR
- Non-technical team that loves color coding
- Budget isn't a constraint
Switch to Easylim if:
- Small team (2–10) overpaying for empty seats
- Need Gantt without an upgrade to Pro
- Want docs + AI in the plan
- Don't use custom recipes deeply
Quick takeaways
- 1monday is the most visual "work OS" — leader among non-technical teams.
- 2Real price = €19/user × 3-seat minimum = €57/mo even for a duo.
- 3Easylim Business gives you Gantt, dashboards, AI at $7/user with no minimums.
- 4A mature monday setup with recipes — don't break it. Switch when you're paying for air.
Frequently asked
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