Can I add time manually?

Yes, you can add or adjust time entries at any moment.

Is my personal time log history available?

Yes, each user has their own log of tracked hours with daily and task-level details.

How does time estimation help the team?

It shows actual time spent on tasks, helping avoid under- or overestimation in the future.

How does time tracking help a manager?

It provides clear insight into who works on what and how many hours are spent, helping balance workloads.

All features

Time

Track Time Effortlessly

Easily monitor, analyze, and evaluate work hours to boost efficiency and achieve results faster.

Built for

Freelancers
Agencies
Law
Service business

Try Now See pricing

Time tracking · today

Running

API integration · Stripe Inc.

started 14:22

00:42:18

This week+12%vs last

Checkout design · wireframes

Acme Co.

02:35:14$90/h

Frontend payment form

Acme Co.

01:42:08$80/h

QA · checkout flow

Stripe Inc.

00:55:30$60/h

Client call · review

Acme Co.

00:30:00$90/h

Today total5.7 h463

By the numbers

100%

billable hours tracked

Easylim time

Auto

one-click task timer

customer data

PDF/CSV

timesheet export

2025 survey

What's inside

Everything your team needs — in one window

Use time tracking in daily work and get precise data.

Capability 01

Time Estimation

Forecast how much time a task will take to better plan resources and avoid missed deadlines.

Capability 02

Time Tracking

Record actual time spent on tasks in real time to see how your workday is distributed.

Capability 03

My Time Log

Control your productivity: analyze where your time goes and identify areas for optimization.

Capability 04

Team Time Tracking

Monitor the working hours of your entire team to see workloads, compare planned vs actual, and increase efficiency.

How it works

Digital Teams

Document technical tasks, specifications, and protocols on a single platform.

Working with Employees
Financial Organizations

How it works

Freelancers and Consultants

Deliver completed projects and presentations to clients without extra files.

Educational Projects
Advertising Companies

Deep dive

Time tracking — how to stop guessing what to bill clients on Friday

5 chapters

If you track time after the fact, every Friday timesheet is a lottery: the freelancer writes "8 hours on the API", the agency logs "12 hours on design", and the reality was 6 and 14. A month later the client asks why the invoice is 30% above the estimate, and you have nothing to show. Below: how to set up time tracking in Easylim that works without Friday memory games — one-click timers, automatic timesheets, honest estimate vs actual. And when time tracking is the wrong measurement entirely and you shouldn't enable it at all.

Розділ

What time tracking actually gives you (and why SaaS tracking isn't 2010-style)

Time tracking in modern SaaS isn't an Excel sheet with "date / task / hours" columns and it isn't punitive over-the-shoulder monitoring. It's a timer button on the task card itself plus automatic billable rollups plus exports in the format your client's accountant accepts.

The classic case: a freelancer hits Play on "API integration · Stripe", works, pauses, eats lunch, comes back, hits Play again. By 6pm the timesheet shows 6:42 on Stripe and 1:18 on Acme — auto-calculated. Nothing to remember, no hours to backfill, no panic about whether you logged that client call.

For agencies and consulting, time tracking is the billing foundation. You have 12 engineers, 8 clients, hourly rates from $40 to $120. Without precise tracking you either under-invoice (lose money) or over-invoice (lose trust). Tracking closes that question for good.

Timer on the card = real time spent, not "I'll remember Friday".
Billable flag separates invoice-worthy hours from internal ones (standups, training).
CSV/PDF export = a timesheet the client's accountant accepts without massaging.

running timer · stripe

task

API integration · Stripe

live

00:23:14

today's entries

API · Stripe02:14

Checkout design01:20

Client call · review00:30

Розділ

How to set up time tracking in Easylim in 15 minutes

Step 1. In project settings, enable "Time tracking". Every card gets a timer button. Separately enable "Estimates" if you want to compare planned vs actual (estimated 4 hours, took 7 — that's a signal).

Step 2. Configure hourly rates: per client (Stripe = $120/hr, Acme = $80/hr), per person (Senior dev = $100, Junior = $60), or per task (rare but supported). Easylim multiplies tracked hours by the rate and shows live project revenue.

Step 3. Mark which tasks are billable: engineering, design, client review — yes; internal standups, training, code style reviews — no. This is a tag you can apply in bulk. Without that discipline, the timer runs on your daily team standup and the client sees "12 hours of meetings" on their invoice.

Time tracking and estimates toggle independently: track-only is fine for a solo freelancer.
Rate per client or per person is the most common model for agencies.
Billable tag = the difference between a $15k invoice and an $8k one.

3 ways to log time

Manual entry

type hours after the fact

recommended

Timer button

one click on the card

Bulk import

from CSV / Toggl

precision · timer > import > manual

pdf / csv

Розділ

Estimates, capacity planning, and why perfect time ≠ tracked time

Estimate on a task is your guess up front. Tracked is what actually happened. The gap is the most valuable metric you'll get. If your team consistently lands at 2× the estimate, the team isn't slow — you're systematically underestimating. Easylim surfaces this with an "overrun" filter.

Capacity planning: you know Alex bills 30 hours a week (the other 10 go to meetings, training, context switches). If you plan 45 hours of work for him, it's a failure before it starts. Easylim sums estimates assigned to a person and flags whether capacity is breached.

PDF/CSV export for clients takes two clicks: filter "billable + this month", hit Export. PDF with your logo, task breakdown, hourly rate, totals — ready to email. Integration with popular accounting tools syncs timesheets directly, with no double entry.

Estimate vs Tracked = how well you estimate, not how "lazy" the team is.
Capacity = 60-70% of working hours. Plan for 100% and you ignore meetings and switching.
PDF/CSV export → email client, or sync with your accounting software with no double entry.

estimate vs actual

estimate

actual

API

11/4h

Checkout

14/8h

6/2h

3/3h

Tone

2/2h

Розділ

A real week for a freelancer or agency with time tracking

Monday 09:15. Sit down to work. Open "API integration · Stripe", hit Play. Work 2:14, pause, jump on a 30-minute client call — start a separate timer on "Client call · review" tagged billable. By 6pm the timesheet shows: 4:48 on Stripe, 0:32 on the call, 1:40 on Acme. Nothing to recall.

Tuesday. Notice that "Checkout validation" was estimated at 4 hours and you've already burned 7. Pause, re-estimate to 10 (edge cases turned up), drop a comment. The client sees the re-estimate in real time and knows about the scope shift before the invoice arrives.

Wednesday. The agency PM opens the "overrun > 50%" filter across the project, finds 3 tasks. Two are genuinely harder than expected (known risk), one is a person who logged time that included a lunch break. They edit the entry manually through the inline editor.

Friday 16:00. Export timesheet: filter "billable + this week + project Stripe" → PDF with per-task breakdown, $120/hr rate, $4,320 total. Email to the client. Invoice sent in 4 minutes.

Timer button on the card = a one-click habit, not a new discipline.
Real-time re-estimates = client knows about scope shifts before the invoice — no surprises.
Filtered PDF export = 4-minute invoice instead of 2 hours of spreadsheet work.

weekly billable

clienthourstotal

Stripe Inc.

18h$2,160

Acme Co.

11h$880

Notion-import

6h$600

Internal

3h—

invoice total$3,640

Розділ

When time tracking isn't the answer — and what to use instead

If you pay for outcomes, not hours, time tracking is unnecessary and often harmful. A salaried product engineering team shouldn't log hours: you're measuring something that doesn't matter, and people start optimizing the tracker instead of the product. What matters is deliverables, not hours — and what you need is Kanban or a dashboard with a "closed per week" metric.

If your team is purely internal (an early-stage startup with no clients — just marketing, product, engineering), time tracking is mostly noise. Sure, Alex worked 38 hours last week — so what? The better metric is whether the release shipped on time. That's Gantt for deadlines and a dashboard for pace.

Don't enable tracking for everyone "just in case". If you have 50 engineers but only 3 bill clients hourly, turn time tracking on for those 3 only. Everyone else stays on Kanban and 1-1s. Easylim lets you enable time tracking per project, not globally.

Time tracking is a tool for freelancers, agencies, law and consulting firms. For salaried product SaaS teams that ship to production — it's overhead and an active distraction.

Pay for outcomes → don't enable tracking. Orient on deliverables (Kanban + dashboard).
Internal team with no client billing → hours are noise, releases are the metric.
Tracking fits freelancers, agencies, lawyers, consulting. Rarely product teams.

where time really goes

38htracked

Engineering

52%

Meetings

28%

Admin

20%

this weeklast weekmonth

Quick takeaways

1Timer on the card = no Friday memory games. Not a new habit, a one-click reflex.
2Estimate vs Tracked is the most valuable metric. It's about your estimating, not team "speed".
3Billable tag + PDF export = a 4-minute invoice with no double entry.
4If you pay for outcomes not hours — don't enable time tracking. It backfires.

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