How does Google Calendar sync work?

Connect your Google account once; events sync in real time both ways. Edit on either side, the other updates instantly.

Can I push Easylim tasks back to Google?

Yes. Any task you time-block in the planner appears on your Google Calendar so colleagues see your real availability.

What happens with overlapping events?

Overlaps are stacked side by side in the timeline view — you see the conflict immediately and can drag to resolve.

Is the planner available on mobile?

Yes — the planner runs on web and mobile so you can re-plan the day on the go.

All features

Planner

Daily planner · Google Calendar

Plan your day on a single timeline — tasks from Easylim and events from Google Calendar in one view. Drag, drop, time-block.

Built for

Solo professionals
Managers
Consultants
Founders

Try Now See pricing

Planner · today · 9:00 — 18:00

WorkPersonalTeamEasylim

Inbox

Brief PM about Q315m

Reply · Acme proposal20m

Update OKR sheet30m

Review · hiring plan25m

Refactor · payments1h

Quote · Notion-import20m

Onboarding · new hire45m

Demo prep · Friday30m

Investor update40m

9:0010:0011:0012:0013:0014:0015:0016:0017:0018:00

Standup

Deep work · roadmap

Client call · Acme

Design crit · landing

Q3 review prep

Focus · spec writing

Coffee · Maria

Wrap-up · daily

Up next · 12:30

Client call · Acme — kickoffMeetnote

By the numbers

2-way

Google Calendar sync

Easylim integrations

15 min

smallest time block

product spec

1 view

tasks + events together

user research

How it works

Solo professionals

Block deep-work hours between client calls without leaving the workspace.

Consultants & coaches
Remote teams

How it works

Team managers

See the day's meetings alongside team check-ins and 1:1s.

Sales reps
Founders

Deep dive

A daily planner for people whose day is 7 calls, 12 tasks and zero focus

5 chapters

A typical founder or senior consultant day looks like this: Google Calendar packed with meetings, 20 tasks sitting in Easylim/Notion, 5 more in your head — and somewhere in between you need to find 3 hours for actual work. A planner solves one specific problem: <strong>meetings and tasks share one timeline for the day</strong>, so you stop seeing "free slots" and start seeing the real day, with everything that has to happen in it. Below: how to set up the planner in 10 minutes — and why some teams don't need it at all.

Розділ

What a daily planner actually is and how it differs from a calendar

A calendar is meetings. A daily planner is the whole day: meetings plus time-blocked tasks plus an inbox of things not scheduled yet. Key difference: in a calendar a task is a deadline (vertical line on a day); in a planner a task is a block of time with duration ("write spec — 90 min, 14:00 to 15:30").

The Easylim planner works like this: on the left, a day timeline (usually 9:00–18:00, configurable); on the right, an inbox of unscheduled tasks. Drag a task from the inbox onto the timeline, set start and duration (15-minute minimum). Google Calendar events appear on the same timeline automatically — that's what 2-way sync is for.

This format came from ClickUp/Sunsama and works well for people who plan the day once in the morning rather than reacting to it all day long. If your work is constant context-switching across 50 chats and you never have blocks of time on one type of task — a planner won't help.

Calendar = meetings. Planner = full day: meetings + tasks + inbox.
A task in the planner is a time block with duration, not just a deadline.
Fits people who plan the day in the morning; not for purely reactive work.

today · 8am — 6pm

81012141618

Standup

Deep work · roadmap

focus · 90m

Acme call

meet · 45m

Design crit

Wrap-up + inbox

planned · 4h focus · 1.25h meetsnow · 14:30

Розділ

Build your first daily plan in 10 minutes

Step 1 — connect Google Calendar. OAuth in one click, sync starts within a second. All your meetings (internal, client, personal) appear in the planner automatically. Got 2 Google accounts (work and personal)? Connect both — events flow in from both, color-coded.

Step 2 — set your work hours. Default is 09:00–18:00 with a lunch break. If you wake up at 6 and finish at 14 — change it. Outside work hours the planner greys out tasks and stops suggesting slots.

Step 3 — fill the inbox with everything that needs doing today (5–8 tasks max, not 20 — this isn't a to-do list). Then drag them onto the timeline: fixed meetings first (already there from Google), then deep-work blocks (60–90 min usually), then small tasks in the gaps. If nothing fits — the day is over-planned, some tasks roll to tomorrow.

Google sync is non-optional; without it the planner shows a half-day.
Today's inbox = 5–8 tasks, not 20. The rest stays in Easylim as backlog.
Meetings first, then 60–90 min deep-work blocks, then small tasks in gaps.

2-way sync · easylim ↔ google

easylim · planner

09:30 Standup

11:00 Deep work

14:00 Acme call

16:00 1:1

live

google calendar

09:30 Standup

11:00 Deep work

13:30 Dentist

14:00 Acme call

meetings → plannerblocks → google15-min minimum

Розділ

Focus mode, time-blocking and unplanned work — how a day survives lunch

Time-blocking is the single most important habit for a planner. A task without a block of time is a task that won't get done. Assigning each task a concrete slot makes you honest: you have 7 work hours and 9 hours of tasks. Something has to go — not "push harder".

Focus mode is a single-column view of one task. Open a deep-work block ("write API spec"), hit "focus", everything else disappears, only a timer for the block duration remains. It's not Pomodoro — it just removes noise from peripheral vision.

The inbox acts as a buffer: when a new task lands mid-day ("CEO needs a slide"), it goes to the inbox first, not the timeline. Tomorrow morning you decide whether to schedule it. This dampens reactivity — you stop shredding your day every time Slack pings.

Time-blocking = an honest day. Without blocks you plan 12 hours of work into 7.
Focus mode = single-column view + timer. Not Pomodoro, just noise removal.
New task → inbox, not timeline. Protects focus and the day's plan.

today · grouped by type

Focus2

Spec writing · 90m

Roadmap draft · 60m

Meetings3

Acme call · 45m

1:1 Anna · 30m

Standup · 30m

Admin2

Inbox zero · 20m

Expenses · 15m

150m

105m

35m

Розділ

A founder's week with the daily planner — example

Monday 8:30 — day planning (15 minutes in the morning). The founder opens the planner: Google sync shows 3 meetings (investor at 10:00, standup at 11:30, product call at 16:00). The inbox has 6 tasks; they keep 4 and push 2 to Wednesday. Between meetings they slot two 60-min deep-work blocks on roadmap.

Tuesday — no meetings. The founder deliberately keeps Tuesday as a "no meeting day" — Google has a setting that blocks all new bookings. In the planner it's one 6-hour "roadmap deep work" block, split into three 2-hour chunks with 30-min breaks.

Wednesday — client calls 11:00–15:00 (four 45-min meetings). Thursday — 4 interviews (60 min each), rest of the day is follow-ups created as tasks straight from each interview.

Friday — wrap-up. The founder opens the planner's week view: how much time went to meetings, how much to deep work, how many inbox tasks didn't get done. If meetings ate >50% — next week's first task is cutting them.

Day planning = 15 min in the morning. Not mid-day, not the previous evening — morning.
"No meeting day" (Tuesday or Friday) is a mandatory block for work that needs depth.
Weekly wrap-up = fact-check: where did time go, what changes next week?

drag from inbox → today

inbox4

Brief PM about Q3

→Reply · Acme proposal

Quote · Notion-import

Investor update

9111315

Standup

Reply · Acme

just dropped

Acme call

Deep work

Розділ

When you don't need a planner — and what to use instead

A planner is a personal one-day tool. It isn't for team coordination: if you need 12 people to see one shared timeline of meetings, that's a team calendar. The planner shows only your day, even when the whole team shares one workspace.

Support / sales / dispatch style work (constant tickets, calls, switching between contacts) — the planner is overhead here. Tasks land too fast, you'll spend 80% of your time re-planning instead of doing. For that format use teamboard or a Kanban with a "mine" filter.

Team coordination of tasks and statuses → Kanban: the planner won't tell you that the "Landing" card is sitting on Andriy's review queue; it only shows what's on your day. Long-term project planning → Gantt: the planner doesn't do dependencies or critical path.

Planner = personal day, not team. For team → team calendar.
Reactive work (support, sales) → Kanban or teamboard, not planner.
Project coordination → Kanban/Gantt; planner sits on top as a separate layer.

planner = solo · teamboard = team

planner

your day

team view

one screen each role needs

Quick takeaways

1Planner = full day (meetings + tasks), not a calendar or a to-do list.
2Google Calendar 2-way sync is the foundation — without it the planner sees half a day.
3Time-blocking + inbox as buffer = honest day and protected focus.
4Planner is personal; for the team use calendar, Kanban or teamboard.

Integrations