Can I convert a private note into a shared one?

No, your notes are for private use only, but you can quickly transfer information to tasks or documents.

Are notes available on mobile?

Yes, you can create and view them from any device.

How many notes can I create?

You can create an unlimited number of personal notes.

All features

Notes

Keep Your Thoughts Secure

Private notes let you capture important ideas, tasks, or plans just for yourself, without access by others.

Built for

All roles
Managers
Students
Solo users

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Notes · private

Search in notes…only you

AllIdeasTo doLinks

Idea5 min · #product

Onboarding flow with progress stories

Checklist3 of 5 · #release

Before release

Verify webhook
Close checkout bugs
Update docs

stripe.com/docs/payments

saved · #research

Quote12:14 · #inspiration

«Product is the marketing.» — Brian Chesky

New note⌘ N

By the numbers

∞

notes in your workspace

Easylim CRM

instant fuzzy search

customer data

Sync

across all devices

2025 survey

What's inside

Everything your team needs — in one window

Everything you need for personal organization in one place.

Capability 01

Notes Lists

All your notes are displayed in a convenient list for easy use.

Capability 02

Functional Editor

Use quick commands via the '/' key and add media files directly into your notes.

How it works

Personal Ideas

Record thoughts and concepts to preserve valuable insights.

Work Notes
Learning and Development

How it works

Daily Planning

Create to-do lists and reminders for personal productivity.

Private Client Notes
Reflection and Diary

Deep dive

Private notes — how to capture so you can actually find them a month later

5 chapters

Most notes on a phone live for one day — written, forgotten. A month later you've got 200 notes with no structure, titled "Untitled", "asdf" and "buy milk", and finding the one where you wrote down that landing-page idea is impossible. Private notes in Easylim are the same fast capture, but with search, tags and integration with your tasks. Here's how to use them so they become a second brain instead of a graveyard of drafts.

Розділ

What private notes are and how they differ from documents

A note is a fast personal thought, visible only to you. Unlike a document that has a title, sharing, and a lifecycle, a note is created in 2 seconds: Cmd+N, type, forget. Easylim saves it, indexes it, accepts a tag, all on its own.

The key difference from documents and pages: no sharing. Notes are private by default and never become public. If the content was created to be public, it's not a note — it's a document. When a thought matures enough to show the team, you convert it into a task or document in one click.

This is the classic "second brain" idea from GTD: don't keep information in your head. Thought hit you on a walk — write it down. Read a quote — save it. The manager mentioned a number on the call — note it. A week later you come back, search, use it. Your head isn't for storage — your head is for thinking.

Note = fast personal thought, yours only.
Created in 2 seconds: Cmd+N, type.
Matured thoughts convert to tasks or documents in one click.

private note

Mon · 7:32

Onboarding as a 5-step progress bar?

Like Duolingo streaks — each completed step unlocks the next. Walk dog idea.

#product#idea

🔒 only yousynced · iCloud

Розділ

How to set notes up — minimum structure, maximum speed

First and main rule — don't try to structure the inbox upfront. If capturing a thought means picking a folder, thinking about tags, naming the note, you simply won't capture it. Cmd+N, type one sentence, Cmd+Enter — back to whatever you were doing. Structure shows up later, if at all.

Tags instead of folders. Folders force one category, tags allow many. "Landing page idea" can carry #product #idea #marketing and surface through any of them. Easylim autocompletes tags as you type #.

Shortcuts worth memorising: Cmd+N (new note), Cmd+K (search), / (block menu — checklist, quote, code), Cmd+Enter (save and close). That covers 95% of what you'll ever need.

Mobile is 70% of notes. Easylim has an app with native iOS/Android share menu. Select text in Safari → "Share → Easylim" → note created with a link to the article. Voice capture too — tap the mic, talk, AI transcribes and saves.

Cmd+N, type, Cmd+Enter — 5 seconds from thought to saved note.
Tags via #, not folders. One note can have several tags.
Mobile share menu + voice — for notes on the move.

quick capture · ⌘N

＋new note⌘N

Maybe progress bar onboarding|

#product#idea

⌘↵ save

press N anywhere to capture

Розділ

Fuzzy search, checklists, conversion — what separates notes from a chat with yourself

Fuzzy search works even with typos: type "chekot" — finds "checkout". Type "stryp" — finds "Stripe". Easylim indexes title, body, tags, and even metadata (created date, context). Cmd+K and 100ms later you have the result.

Checklists inside a note — for short daily lists. Not to be confused with Kanban: Kanban is project work, a note checklist is your personal to-do for today. "Buy mom's gift, book the restaurant, check Alex's PR".

Conversion to a task or document in one click. A matured idea — Cmd+Shift+T turns it into a Kanban task with the same text and tags. Grew into a concept — Cmd+Shift+D, becomes a document you can invite the team to.

Note templates — Easylim ships a few: 1-on-1 prep, daily journal, weekly review, project ideas. One shortcut and you have structure instead of a blank page.

Fuzzy search — finds even with typos in 100ms.
Checklist in a note — your personal to-do for the day.
Cmd+Shift+T — note becomes a Kanban task.

fuzzy search · ⌘K

⌕stripe⌘K

Stripe SDK migration

#product

New stripe.js v2 — polyfill for Safari…

Stripe docs link

#read

stripe.com/docs/payments/checkout…

Stripe alternatives

#research

Compare stripe vs adyen for EU…

3 results · 142ms · fuzzy

Розділ

A week with notes in a PM's life

Monday, 7:30. Morning walk with the dog. Idea pops in: "maybe onboarding as a 5-step progress bar". iPhone, dictation, note saved with #product #idea. Forgot about it by the time you got to the office.

Tuesday. On the subway, reading an article about activation. You like a quote — Safari Share → Easylim, note saved with the link and #read.

Wednesday. 1-on-1 with the manager. Before the call, open the "1-on-1 prep" template, sketch 4 topics in 5 minutes. During the call, add action items. After — Cmd+Shift+T and two of them become tasks.

Thursday. The Monday idea has matured — open the "onboarding progress bar" note, add details, convert to a document "PRD: onboarding redesign", share with the designer. Friday — weekly review: open the "#idea this week" filter, look through 18 notes, convert 3 to tasks, archive 8, leave the rest.

The idea inbox lives in notes — head free for actual thinking.
1-on-1 / weekly review templates — saves 10 minutes and you don't forget topics.
Friday review — convert the matured, archive the dead, leave the rest.

6 notes · this week

Activation hook

#product

Buy mom gift

#todo

“Product is marketing”

#quote

stripe.com/docs

#read

Retro topics

#1-on-1

Landing copy ideas

#marketing

filter:#product#ideaall

Розділ

When notes are the wrong tool — and what to use instead

If the content needs to be seen by the team, it's not a note. Notes in Easylim are deliberately private and can't be shared. A working brief a designer needs to see is a document. An SOP for the whole company is a page.

Structured tasks with deadlines aren't notes. If a note holds a 30-item checklist with owners and dates, it's a project. Move it to Kanban, otherwise two weeks later you won't remember what was done.

Content meant to live for years — also not notes. A personal knowledge base (how I learn, my favourite product books, my decision-making principles) works better as a private page with hierarchy. Notes are for fast capture, not long storage.

Rule of thumb: if a thought grew into a project or wants an audience — move it. Notes are the inbox. An inbox can't be permanent storage.