01
Kanban plus full projects
In Trello everything is a board. In Easylim kanban is just one view — list, calendar, Gantt and daily planner come built-in.
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Comparison
Easylim vs Trello
Trello is a kanban board and not much more. Easylim is a full workspace with kanban, projects, docs, AI and time tracking — without paid Power-Ups for every basic feature.
TL;DR: when Easylim beats Trello
Trello shines for personal lists and tiny boards. Once you add a second board, deadlines, more people and real projects — Power-Ups, upgrades and chaos pile up. Easylim covers all of that out of the box.
- More than one board and a real team
- You need deadlines, dependencies and Gantt
- You want docs and tasks in the same place
- You're tired of paying per Power-Up
What you get in each tool
Best choiceEasylim
Trello
Views
Kanban board
Yes
Yes
Task list
Yes
Paid only
Calendar
Yes
Limited
Gantt chart
Yes
Paid only
Daily planner
Yes
No
Dashboards
Yes
Paid only
Working with tasks
Subtasks
Yes
Limited
Task dependencies
Yes
Add-on
Time tracking
Yes
Add-on
Custom fields
Yes
Paid only
Custom statuses
Yes
No
Recurring tasks
Yes
Paid only
Knowledge & docs
Documents
Yes
No
Wiki / Knowledge base
Yes
No
Whiteboard
Yes
Add-on
Screen recording
Yes
No
AI assistant
Yes
Paid only
Collaboration & integrations
Forms → tasks
Yes
Add-on
Public link sharing
Yes
Yes
Automations & rules
Yes
Limited
Project templates
Yes
Yes
Integrations & API
Yes
Yes
Why teams move to Easylim
02
No paid Power-Ups
Calendar, fields, dashboards, recurring tasks, automations — all separate paid add-ons in Trello. In Easylim they're part of the plan.
03
Docs and knowledge next to tasks
Documents, wiki, notes and whiteboard live next to the project. With Trello you'd need half a stack of external tools.
04
AI that knows your context
Easylim AI generates tasks, drafts projects and searches your workspace. Trello AI is a paid feature with limited context.
05
Time tracking & estimates included
Built-in time tracker, estimates and reports. In Trello it's a third-party Power-Up or external service.
06
Easy import from Trello
Move boards, cards, checklists and attachments. The team keeps the kanban they know — and gets everything around it.
Deep dive
Easylim vs Trello — an honest breakdown of where each tool wins and when to pick which
5 chapters
Trello is the classic kanban product that made boards normal for everyone. This is the straight-up version: where Trello is genuinely great, where it starts breaking under the weight of a growing team, what Easylim does differently and when you really shouldn't leave Trello at all. It's not "they're bad, we're better" — it's a peer engineer's view, because we used Trello for years and we respect what it does well.
01
Розділ
What Trello actually is — and why people love it
Trello is one view type: a kanban board with cards. Each board has columns (usually "To Do / Doing / Done"), each column a stack of cards, each card a title, checklist, attachments and comments. That's it. A simple product with an obvious metaphor.
That simplicity is its strength. You can log into Trello and understand what's happening in 60 seconds. No docs to read, no sprints to configure, no admin to ping for permissions. It's why Trello still dominates the "three-person wedding agency" or "freelance designer tracking orders" segments.
Everything else — calendar, dashboards, custom fields, automations — lives in Power-Ups. Some are first-party from Atlassian, many are third-party. The Free tier allows unlimited Power-Ups, but the plug-ins themselves often cost money (a real Gantt is typically a separate $5–10/month subscription).
- Trello = one metaphor (kanban) executed extremely well. Don't try to make it a CRM.
- The Free tier is genuinely generous: up to 10 boards per Workspace, unlimited cards.
- Power-Ups aren't bonus features — they cover basics (dates, fields, automation) most other trackers ship by default.
trello · board
To Do
Landing page design
Client brief
Doing
Newsletter copy
QA final layout
Done
Configure domain
Power-Upfree tier
02
Розділ
Where Trello beats us — and beats almost everyone else
Time to first board. Signup is 30 seconds, your first board is another 30. I don't know any product where "nothing" becomes "three-person team shipping work" faster. Easylim is also simple, but we objectively have a few more setup screens up front.
Free tier for tiny teams. Up to 10 collaborators per Workspace, unlimited cards, basic Power-Ups. If you're a 3–5 person team running one board per sprint, Trello is free forever — and that's an honest free, not a marketing tease. No other product in this category gives you this much without paying.
Butler. This is Trello's automation engine where you literally write "when card moves to Done, archive after 7 days". It's near-natural language and it works. The Free tier includes 250 runs/month, which is plenty for a small team.
- If you have <5 people and one board, Trello Free covers everything.
- Butler is the most accessible automation engine for non-technical users.
- Trello's free kanban is still the UX benchmark for simplicity.
where trello wins
- Fastest onboarding in the category
- Free tier covers small teams forever
- Intuitive drag-and-drop kanban
- Butler — natural-language automation
- Big community and ready-made templates
03
Розділ
Where Trello starts hurting — specifically and with numbers
The Power-Up stack adds up fast. Trello Standard is $5/user, Premium is $10. But Premium just unlocks unlimited Power-Ups — the top plug-ins (Planyway, Hello Epics, Smart Fields) are separate subscriptions at $5–10/user each. A team of 8 easily pays $80 for Trello plus $40–60 for plugins. That's no longer "cheap kanban".
Comfort ceiling — 8–10 people. One board with 100 cards, Trello is brilliant. Five boards, eight people, "what is the whole team doing right now?" — and you hit walls. There's no cross-board dashboard without Premium, no built-in "all my work across all boards" view (only the Inbox view), no native Gantt.
Performance on big boards. Users consistently report visible lag on boards with 500+ cards — drag-and-drop stutters, search slows down. It's not a deal-breaker, but for orgs that keep years of history in Trello, it stings.
Almost no customization. Columns = statuses, hard-coded "3 columns = 3 statuses" mental model. No custom task types, no dependencies between cards, no real subtasks (just checklist items).
- Power-Ups + Standard quickly hit $15–20/user — compare to Easylim's $7.
- 8–10 people is the practical ceiling before you start "hacking around" Trello.
- Dependencies, native subtasks, Gantt — missing or only via plugins.
where trello starts hurting
- Power-Ups become a $5–10-each subscription stack90%
- Gantt and dashboards only via paid plugins85%
- Comfort ceiling: 8–10 people75%
- Performance drag at 500+ cards65%
- No custom statuses or dependencies80%
04
Розділ
What Easylim does differently
We bet on the fact that a 5–25 person team needs the same toolkit: kanban + list + calendar + Gantt + dashboard + docs + time tracking + AI. Paying for six separate subscriptions to assemble that is absurd. So in Easylim it's one plan.
Kanban isn't "feature #1" — it's one of five views on the same task set. Create a task once, see it as kanban, list, calendar, Gantt, dashboard. No migrations, no "you need to buy a Power-Up first". It's a fundamentally different model: tasks are the unit, views are lenses.
Time tracking is native with estimates and per-person/per-project reports. In Trello that's a Toggl-style plugin. AI creates tasks, drafts projects, searches across the workspace — no separate billing.
- 5 views on the same tasks: kanban, list, calendar, Gantt, dashboard.
- Docs, AI, time tracker — included, not plugins.
- Price comparable to Trello Standard, but without the $40–60 Power-Up tax.
trello + power-ups vs easylim
Trello Premium + Power-UpsEasylim BusinessKanban✓✓Calendarpaid✓Ganttpaid✓Dashboardspaid✓Time trackingpaid✓Documents–✓AIpaid✓
Trello Premium + Power-Ups≈ $20–25 / user
Easylim Business$7 / user
05
Розділ
When you should stay on Trello
If you're 3–5 people on one board — Trello Free is genuinely hard to beat. We're not going to talk you out of it, because there's no point paying Easylim for features you'll never touch. Trello's Free tier for this scenario is the right call.
Stay if: (1) your team is reliably under 5, (2) you do one board per project and don't need to mix views, (3) the Free tier covers you and you're not constantly tempted by a Power-Up, (4) you have no pressure around deadlines/Gantt/time reports.
Switch when: (1) team has grown to 8+, (2) you're already paying Trello Standard + 2–3 Power-Ups and it's $20+/user, (3) you need to see all team work in one dashboard, (4) you want docs, AI or a time tracker. In those scenarios Easylim is just honestly cheaper and more feature-complete.
- Small team with one board → stay on Trello Free.
- Power-Up stack passed $40/mo → look at Easylim.
- Migration via import is a couple of hours — boards, cards, checklists, labels all move.
stay on trello or switch?
Stay on Trello if:
- You're under 5 people
- One board per project
- Free tier covers everything
- No need for Gantt or time reports
Switch to Easylim if:
- Team has grown to 8+ people
- Power-Up stack costs $40+/mo
- You need Gantt, dashboards, AI
- You need docs next to tasks
Quick takeaways
- 1Trello is the gold standard for simple kanban — but the comfort ceiling is 8–10 people.
- 2Real Trello cost = Standard $5 + 2–3 Power-Ups at $5–10 each. You hit $20+/user.
- 3Easylim Business gives you Gantt, dashboards, docs, AI and time tracker for $7/user.
- 4Team <5 and Free tier is enough? Stay on Trello with no regrets.
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